MG-Antananarivo: EDF — services to support the Ministry responsible for decentralisation and the 'Local development fund' public administrative body

Country:

Madagascar

City/Locality:

ANTANANARIBO

Notice/Contract Number:

eu:165788-2008

Publication Date:

Jul 1, 2008

Deadline:

Aug 7, 2008

Buyer:

BUREAU D'APPUI A L'ORDONNATEUR NATIONAL (BAON)

Original Language:

French

Address:

BUREAU D'APPUI A L'ORDONNATEUR NATIONAL (BAON)
ANTANANARIVO
Madagascar

74276200 - Technical assistance services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 125/2008
, #
165788-2008
Referenced Document Number: 140085-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Summary:
Programme to support communes and rural organisations for the development
of the South (ACORDS) — Antananarivo — Madagascar
Contract notice
Services
1. Publication reference: EuropeAid/127144/D/SER/MG.
2. Procedure: International restricted invitation to tender.
3. Programme: 9th European Development Fund — programme to support
communes and rural organisations for the development of the South (ACORDS)
9 ACP MAG 20.
4. Financing: Financing agreement No 9456/MAG — accounting No 9 ACP MAG
20.
5. Contracting authority: Ordonnateur national pour la coopération
Madagascar–Union européenne/Fonds européen de développement.
Contract specifications
6. Type of contract: Fee-based technical assistance contract.
7. Contract description: Technical assistance and short-term service
provision to the General Secretariat of the Ministry responsible for
decentralisation and to the 'Local development fund' public administrative
body (EPA FDL). This involves setting up and implementing the components
for sector-based support to decentralisation/devolution, and for support
to communes and local development, with a view to transferring experience
and working practices between the ACORDS programme and the EPA FDL within
the scope of the initial phase of the support programme for communal
development (PADC), financed by the 10th EDF. Support to the Ministry
shall cover implementation of the sector-based policy, and support to the
EPA FDL shall cover central and regional levels as well as the fields of
monitoring and assessment, technical and financial inspection, training,
and strengthening the capacities of local and private-sector participants
in the programme.
8. Number and titles of lots: Not applicable.
9. Maximum budget available: EUR 1 100 000.
10. Object of additional services: A second phase may be awarded using
the negotiated procedure, covering additional and/or complementary
services for continuation of the services, in accordance with Article
10(1)(2)(c) of the general regulations on contracts financed by the
European Development Fund. The value and duration of these
additional/extended services may not exceed those of the initial services
required.
Conditions for participation
11. Eligibility: Participation in contract procedures is open on equal
terms to natural persons and legal entities (irrespective of whether they
are taking part as individuals or as part of a grouping (consortium) of
tenderers) from the ACP countries and the Member States of the European
Union who contribute to the European Development Fund, and also to
international organisations as authorised by the instruments applicable to
the programme under which the contract is financed (see also point 30).
12. Application: Any eligible natural person or legal entity (as defined
in point 11) or grouping of said parties (consortium) may apply.
A consortium can be a permanent grouping with legal status or an informal
grouping created with a specific invitation to tender in mind. All the
members of a consortium (i.e. lead company and all other members) shall be
jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point
11) take part, this will result in the application concerned being
automatically disqualified (in particular, the application from the whole
consortium where said party belongs to a consortium).
13. Number of applications: Natural persons or legal entities can only
submit 1 application irrespective of whether they take part as a sole
legal entity, or as a lead company or member of a consortium submitting an
application. Should a natural person or legal entity submit more than 1
application, all the applications involving said party will be
disqualified.
14. Prohibition on alliances between shortlisted candidates: Tenders
which include companies not mentioned on the application forms used to
compile the shortlist will be disqualified from this restricted procedure.
Candidates invited to tender may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: Candidates must sign and enclose with their
application the statement provided in the standard application form
confirming that they are not in any of the situations described in section
2.3.3 of the Practical Guide to contract procedures for EC external
actions.
16. Subcontracting: Subcontracting is not permitted for this contract.
17. Number of candidates invited to tender: A minimum of 4 and a maximum
of 8 candidates will be invited to submit detailed tenders for this
contract, depending on the applications received.
Provisional schedule for activities
18. Scheduled date for dispatch of invitations to tender: 20.8.2008.
19. Provisional start date for the contract: 1.12.2008.
20. Initial contract length, and possible extension: 23 months of actual
service provision with a possible extension of approximately 21 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. Where applications are submitted by a consortium, then the
criteria will apply to the consortium as a whole.
1) Candidates' economic and financial capacity (based on point 3 of the
application form):
(a) candidates must have had an average annual turnover in the past 3
years of more than EUR 400 000;
(b) cash and cash equivalents at the beginning and end of the financial
year must be in surplus, overall.
2) Candidates' professional capacity (based on points 4 and 5 of the
application form):
(a) candidates' permanent staff must include at least 2 experts working in
1 or more of the fields associated with this contract (reform of State
institutions, decentralisation, devolution and local development).
3) Candidates' technical capacity (based on points 5 and 6 of the
application form):
(a) satisfactory performance during the past 5 years of contracts with a
budget at least that of this contract in the fields of decentralisation,
devolution and local development in developing countries;
(b) experience of EDF financial and contractual procedures.
Economic operators may, if necessary and for a specific contract, make use
of the capacities of other bodies irrespective of the legal nature of the
connection between themselves and said bodies. In such an event, they must
provide the contracting authority with proof that they will have the
resources needed to carry out the contract by, for example, producing a
written commitment by said bodies to make such resources available. Such
bodies (e.g. economic operators' parent companies) must observe the same
eligibility rules, notably regarding nationality, as economic operators
themselves.
4) Comparison criteria:
if more than 8 applications prove to be eligible, i.e. meet all the
selection criteria, then the strengths and weaknesses of these candidates'
tenders will need to be re-examined to determine which 8 applications for
the invitation to tender are the most suitable. Only the following factors
will be considered in the re-examination:
(a) candidates with the largest number of most highly qualified permanent
experts in terms of criterion 2)(a) above;
(b) firms' and proposed experts' experience in Madagascar, in the past 10
years, which was similar to the terms of this contract.
22. Award criteria: Economically most advantageous tender.
Application submission procedures
23. Final date for receipt of applications: 7.8.2008 (15:00).
Applications received after this deadline will be rejected.
24. Application submission procedures and information to be supplied: The
standard application form must be used for applications. This form is
available from the following web address:
http://ec.europa.eu/europeaid/work/procedures/implementation/services/
index_fr.htm. The clauses and format of this form must be strictly adhered
to.
Additional documentation (brochure, letter, etc.) enclosed with the
application will not be considered.
25. Procedures for dispatch of applications: Applications must be drawn
up in French and sent solely to the contracting authority:
— either by registered post (official postal service), to the following
address:
Bureau d'appui à l'ordonnateur national (BAON), BP 5139, Antananarivo,
Madagascar,
— or by bearer (express courier services in particular), delivered
straight to the contracting authority, in return for a signed and dated
acknowledgement of receipt, at the following address:
Bureau d'appui à l'ordonnateur national, immeuble ARO Escalier B, porte
B41 Ampefiloha, Antananarivo, Madagascar. Tel. (261-20) 222 95 01. E-mail:
baon@wanadoo.mg
The contract title and the contract notice number (see point 1) must be
clearly marked on the envelope containing the application and must be
quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.
26. Amendments to or withdrawal of tenders: Tenderers may amend or
withdraw their tender by giving notice thereof in writing before the final
date for submission of tenders. Tenders cannot be amended once this
deadline has passed.
Notice of amendments to or the withdrawal of a tender must be drawn up and
sent as per the instructions given in point 25. The word 'modification'
(amendment) or 'retrait' (withdrawal), as applicable, must be written on
the outside envelope (and on the relevant inner envelope).
27. Working language: All correspondence concerning this invitation to
tender procedure and contract must be in French.
28. Additional information: Not applicable.
29. Date of publication of the corresponding contract forecast: 31.5.2008
— OJ S 105 (OJ 2008/S 105-140085).
30. Legal basis: Partnership Agreement signed in Cotonou on 23.6.2000, as
amended in 2005.
Decision No 2/2002 of the ACP-EC Council of Ministers published in OJ L
320 of 23.11.2002.

MG-Antananarivo: EDF — services to support the Ministry responsible for decentralisation and the 'Local development fund' public administrative body

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