DK-Copenhagen: air-charter services

Country:

Denmark

City/Locality:

KOPEGCHAGI

Notice/Contract Number:

eu:166723-2008

Publication Date:

Jul 1, 2008

Deadline:

Aug 8, 2008

Buyer:

DEFENCE COMMAND DENMARK

Original Language:

English

Address:

DEFENCE COMMAND DENMARK
COPENHAGEN , Hovedstaden
Denmark

Web Site:

www.forsvaret.dk

Notice Type: 2120
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 125/2008
, #
166723-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Defence Command Denmark,
Danneskiold-Samsøes Alle 1, Contact: Anja Piening, DK-1434 Copenhagen.
Tel. (45) 20 92 78 42. E-mail: piening@mil.dk. Fax (45) 45 67 34 09.
Internet address(es):
General address of the contracting authority: www.forsvaret.dk.
Address of the buyer profile: https://www.ethics.dk/asp2/qualify/
fko_0101_20080624.nsf/dspleafs/datendernotice?OpenDocument.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Defence.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Full time air charter of one or more aircraft for strategic airlift up to
3000 flying hours per year including an option for ad hoc short term air
charter of additional strategic airlift capacity, and broker services
related to selling excess capacity or flying hours.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Lease.
NUTS code: DK01.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Danish
Armed Forces have a requirement for strategic airlift capacity and are
expecting to fulltime charter one or more aircraft which can fulfill the
need to transport cargo (pallets and outsized) and passengers (up to app.
10.000 PAX per year) world wide to civil as well as hostile areas, e.g.
Kabul, Afghanistan.
The contract shall include an option to procure ad hoc short term air
charter of additional strategic airlift capacity. There will be no
guarantee of work under the option but the Danish Armed Forces envisages
that it will make use of the option throughout its lifetime. The Danish
Armed Forces also intend to enter into a broker contract aimed at selling
excess capacity as well as excess flying hours. The entire tender is
depending on political approval.
II.1.6) Common procurement vocabulary (CPV): 62230000, 62241100,
63520000, 63521000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Strategic airlift (fulltime air charter
up to 3.000 flying hours per year), including an option for ad hoc short
term air charter, and a broker contract.
Further more an option to prolong the airlift contract (incl. the option
for ad hoc short term air charter) as well as the broker contract. All
contracts (which have a duration for 4 years) can be prolonged two times.
Each time with 12 months.
The estimated value of the contract below, is the estimated total value
with all the above included.
Estimated value excluding VAT: 708 000 000 DKK.
II.2.2) Options: Yes.
Description of these options: One option for ad hoc short term air charter
of the same type of strategic airlift capacity, as the type(s) offered in
the bid for the fulltime charter.
One option to prolong the airlift contract (incl. the option for ad hoc
short term air charter) as well as the broker contract. All contracts can
be prolonged two times. Each time with 12 months.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Sub Contract 1: Air Lift Capacity (full time air charter)
1) SHORT DESCRIPTION: The Danish Armed Forces expects to enter into a
Full Time Air Charter of one or two aircraft incl. up to 3.000 flying
hour’s pr. year, depending on the type/s of aircraft plus an option for ad
hoc short term air charter of additional capacity.
The Danish Armed Forces requires world wide air transportation services to
be performed in support of military and humanitarian operations. Due to
the nature of the missions such air transportation services may involve
operation into hostile areas, e.g. Kabul, Afghanistan, or fields where
there is no ground support or where airfield security cannot be
guaranteed. Cargo (pallets and outsized cargo) as well as passengers (up
to 10 000 PAX per year) will be the object of transportation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 62230000, 62241100.
3) QUANTITY OR SCOPE: Strategic airlift: Full Time Charter of one or two
aircraft incl. up to 3.000 flying hour’s pr. year, depending on the type/s
of aircraft incl. option for ad hoc short term air charter of additional
capacity.
Full Time Air Charter contract incl. option, 4 years + 1 + 1.
Estimated cost excluding VAT: 690 000 000 DKK.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 2
TITLE: Sub Contract 2: Broker service.
1) SHORT DESCRIPTION: To the extend the Danish Armed Forces are not able
to utilize the chartered capacity in full or partly, excess space or
flight hours will be exchanged with NATO partners for other services or
sold on the civilian market. In order for the Danish Armed Forces to sell
the excess capacity on the civilian market a professional broker capacity
is required. The broker and the charter company may be one and the same.
The Broker will coordinate directly with the Royal Danish Air Force Air
Transport Element.
2) COMMON PROCUREMENT VOCABULARY (CPV): 63520000, 63521000.
3) QUANTITY OR SCOPE: Broker service contract, 4 years + 1 + 1.
Estimated cost excluding VAT: 18 000 000 DKK.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: No requirements.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Cf. tender material.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: There is no requirement for a group of
economic operators (consortium) that submits a joint tender to assume a
specific legal form.
If a consortium submits a joint tender the participating operators are
obligated to appoint a joint secretariat in which an appointed agent shall
act on behalf of the consortium and its participants in all matters
relating to the submission of tenders and – provided that the contract is
awarded to the consortium – all matters relating to the contract.
If the contract is awarded to a consortium the participants in the
consortium are obligated to assume joint and several liability.
The information required by III.2 must be submitted for each economic
operator in the group.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Companies or individuals who enters into a contract with, or carry out
work for, the Danish Armed Forces, must be able to obtain a NATO security
clearance.
The Danish Armed Forces requires air transportation services to be
performed in support of military and humanitarian operations as decided
from time to time by the Danish Government. Due to the nature of the
missions such air transportation services may involve operation into
hostile areas, e.g Kabul, Afghanistan, or fields where there is no ground
support or where airfield security cannot be guaranteed. Thus, it shall be
possible to reach destinations world wide and to operate under harsh
conditions in all parts of the world.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As
documentation for the company’s license to run his business the following
shall be provided:
— Air Operator's Certificate,
— Solemn Declaration,
— Confirmation that the air operator is not registered on the EEC black
list.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Your company's audited
accounts for the most recent financial year shall be provided. In addition
key figures for three years shall be provided cf. questionaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: List of references:
Documentation regarding relevant experience in terms of a list of
references for the most important references within the last three years
(maximum eight) shall be provided. The list shall contain a short
description of the service provided, value of the contract and the name,
address and phone number of the customer. The Danish Armed Forces reserves
the right to contact the listed customers.
Technical and professional capacity:
It is of great importance, that the company has a system or a method at
its disposal, which can ensure the quality.
If the company holds one or more official certifications of Quality
Assurance according to international standards, the company is requested
to state which it is as well as provide a copy of the certificate(s).
If the company is not certified the company is requested to describe how
the quality is ensured and to inform the Danish Armed Forces of the person
responsible for the quality assurance.
Flight safety:
The safety of passengers and cargo is highly important to the Danish Armed
Forces and it is mandatory that the company has a high and consistent
standard of safety. The company is required to inform of the number of
SAFA Findings given by representatives of the Joint Aviation Authorities
within the EEC in 2007 on category 1, 2 and 3 made on all aircraft
operated, and to inform about the number of landings in the EEC in 2007.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 8
Objective criteria for choosing the limited number of candidates: If the
number of qualified bidders exceeds 8 economic operators, a reduction in
the number will be made after a complete evaluation of the listed
competences:
— The financial and economical capacity calculated from the stated
accounting figures, cf. questionaire under the menu item "prequalification
material",
— References,
— The type and extent of the company's quality assurance systems, cf.
questionaire under the menu item "prequalification material".
A complete guide on evaluations is to be found on the special homepage.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
Contract 01.01 regarding LARK.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentTime limit for receipt of requests for documents or
for accessing documents: 8.8.2008 - 14:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.8.2008 - 14:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 20.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Danish. English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This tender is performed electronically in
accordance with the guidelines for electronic submission of tenders stated
in directive 2004/18/EF.
In order to comply with the requirements of the directives for
confidentiality, legal proof etc., emphasis has been placed on ensuring
that the following conditions have been observed:
The companies will submit their tenders provided with an electronic
signature. Note that it is solely the legal representative of the company
to whom the electronic signature has been sent that shall be able to
submit a tender that is in compliance with the conditions.
On receipt of the tenders the Contracting Authority will provide the
tenders with a timestamp.
The tenders cannot be opened by the Contracting Authority until the expiry
of the time limit and the opening will be performed by duly authorized
persons only and any violation hereof shall naturally be traceable.
Contents and Submission of Tender.
Submission of tenders is only possible electronically via a special
homepage, which contains the tender material as well as the necessary
facilities for the electronic submission of the companies tenders.
Access to this special homepage is given directly at:
https://www.ethics.dk/asp2/qualify/fko_0101_20080624.nsf/dspleafs/
datendernotice?OpenDocument.
Here the company is able to use the menu item "Subscribtion" to get a
username and a password to the special homepage.
The company can choose to submit tenders in one of the categories stated
in the menu item Tender Material.
The tender must include:
— The completed questionnaire(s), cf. menu item "Contract Documents", for
the supplier category in which the company has chosen to submit tenders,
including:
The completed Solemn Declaration.
— The documentation required cf. the questionnaires,
— An accompanying letter, cf. the "Close Tender" menu item.
For further information on completing the relevant questionnaires see the
Basic guide on the special homepage.
(To be able to fill out, save and sign Pdf-documents, the company has to
have Adobe Acrobat (version 6.0 or more recent) installed on the company
computer - Adobe Reader can not be used for this purpose).
The Contracting Authority must have received the tender within the set
time limit for this tender, cf. the "Tenders - Deadline" box in the menu
field on the left.
Tenders or partial tenders that the Contracting Authority has not received
within the stated time limit will be rejected. The official time for this
tender is indicated in the "Server Time" box in the menu field on the left
at the special homepage.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Complaints Board for
Public Procurement, Erhvervs- og Selskabsstyrelsen, Kampmannsgade 1,
DK-1780 Copenhagen V. E-mail: No available e-mail. Tel. (45) 33 30 76 21.
URL: www.klfu.dk. Fax (45) 33 30 77 99.
Body responsible for mediation procedures:
There is no mediation body existing in Denmark.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: There are no legal time limits for submitting a complaint
regarding the annulment to The Complaints Board for Public Procurement,
however, the complainant must inform the respondent (Defence Command
Denmark) about the claimed violation, no later than the submission of the
complaint”.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: The Danish Competition Authority, Nyropsgade 30, DK-1780
Copenhagen V. E-mail: ks@ks.dk. Tel. (45) 72 26 80 00. URL: www.ks.dk. Fax
(45) 33 32 61 44.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 26.6.2008.

DK-Copenhagen: air-charter services

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